Job Description
Boka Restaurant Group’s premier catering division, Boka Catering Group , is currently seeking a fun and talented Catering Coordinator & Producer
Benefits & Perks: Health, Dental, and Voluntary Benefits Package (available after 90 days), employer-sponsored mental health and resource program, free membership to Chicago Athletic Clubs, 401(k) program, life insurance, career mentorship and growth potential, and dining incentives across our 20+ establishments!
About Boka Restaurant Group: Boka Restaurant Group is a James Beard Award-winning group, anchored by partnerships with some of American’s greatest chefs. With a firm belief that genuine hospitality makes the world a more human place, we strive beyond convention to believe in and support each other, care for our communities, and work together to build the world we want to live in. View our restaurants here:
About Boka Catering Group: Boka Catering Group provides the ultimate catering experience for any event desiring premiere restaurant-quality service and cuisine in even the most demanding locations. From intimate in-home dinner parties to personalized weddings and extravagant corporate events, Boka Catering Group has fulfilled hundreds of culinary wishes for a myriad of events. Our team remains enthusiastic, creative, and inventive—continuing to pave the way for innovations in the catering industry.
Position Summary:
The Catering Coordinator & Producer plays a key support role within the Boka Catering Group sales team, contributing to administrative, creative, and logistical aspects of event planning and execution. This entry-level position is designed for someone looking to grow in the catering and events industry, with exposure to both back-of-house coordination and front-facing client interaction. In addition to supporting the team with proposals, event materials, and production logistics, the role includes handling drop-off catering inquiries and managing small-scale sales opportunities independently.
Key Responsibilities:
Sales Support & Entry-Level Sales
- Respond to and manage drop-off catering inquiries, preparing proposals, confirming orders, and coordinating fulfillment.
- Assist with intake of new leads, including scheduling consultations and helping draft proposal materials.
- Support Sales Managers with menu recommendations, price estimates, and order adjustments for smaller-scale or repeat client bookings.
Administrative & Creative Support
- Assist Sales Leadership and team members with proposal updates, BEO detailing, rental coordination, and contract preparation.
- Create and update printed materials including menus, signage, and event documents using Canva and InDesign.
- Maintain accurate event records in Caterease, auditing for consistency across picklists and production notes.
- Help organize timelines, event folders, and production checklists for internal meetings and event execution.
Client Communication & Coordination
- Send timely follow-ups to clients, including reminders, thank-you notes, and responses to planning questions.
- Attend consultations, venue walkthroughs, and planning meetings as needed, assisting with notes and follow-up actions.
- Support the planning and execution of floor plans, signage, and custom client documents.
Onsite Event Support
- Provide onsite support for assigned events, including setup, guest service, and vendor coordination.
- Act as point-of-contact on site when Sales Manager is unavailable, ensuring details are executed and client expectations are exceeded.
Venue & Marketing Collaboration
- Support The Wellsley team with collateral updates and BEO accuracy during the planning process.
- Assist in creating floor plans and updating signage for all Wellsley and Boka Catering events.
- Contribute to internal tools, templates, and systems to improve team efficiency and event consistency.
Qualifications:
- 1+ year of experience in events, hospitality, or administrative support preferred
- Strong communication and organizational skills
- High attention to detail and ability to multitask
- Client-focused attitude with interest in growing sales experience
- Familiarity with Canva, InDesign, and/or Caterease is a plus
- Willingness to work occasional evenings or weekends to support events
This is an ideal position for someone who is dedicated to providing great service and is seeking to become a member of a hard-working and fun team!
Physical Requirements:
- Lift and move up to 10 pounds; frequently lift and/or move up to 25 pounds; and occasionally lift and/or move up to 50 pounds
- Safely and effectively use all necessary tools, equipment, and cleaning chemicals
- Stand and walk for an entire shift, including moving safely through all areas of the restaurant which may include stairs, uneven, and/or slick surfaces
- Ability to bear exposure to hot and cold environment
If you feel you meet the requirements, are a team player, experienced, passionate, and dedicated to your craft, we want to hear from you!
Job Tags
Full time, Contract work, Shift work, Afternoon shift,